POSITION : EXECUTIVE ASSISTANT
LEVEL : PROFESSIONAL 2 (P2)
COST CENTER : MANAGEMENT
WORK CENTER : MANAGEMENT
DIRECT TO : CHIEF EXECUTIVE OFFICER (CEO)
JOB BRIEF
The Monk Studios is searching for a very proactive and extremely detail-oriented Personal Assistant to CEO with excellent interpersonal skills, strong speaking, writing skills and ethics. This position reports directly to the CEO and is responsible for all business and personal related duties as delegated by the CEO. This position will primarily provide comprehensive assistance to the CEO and may focus on his primary responsibilities and maximize his time and effectiveness. (e.g. responsible for a wide variety of administrative support duties). This position competitive analytics offers highly competitive compensation based on experience, talent skills, expertise, knowledge, proven capabilities and potential capabilities.
JOB RESPONSIBILITIES
Calendar and Schedule Management
- Plan and manage the CEO’s personal and professional calendar.
- Schedule appointments, travel and prepare for key meetings.
- Optimize time management for important tasks.
Document Preparation
- Prepare documents, reports, and presentations for meetings.
- Ensure the accuracy and completeness of all materials.
Communication and Coordination
- Act as a liaison between the CEO and internal teams, partners, or clients.
- Manage emails, phone calls, and messages efficiently.
Project Oversight and Follow-Up
- Track the progress of projects overseen by the CEO.
- Collaborate with teams to ensure smooth project execution.
Meeting Facilitation
- Prepare venues and materials for meetings.
- Attend meetings to take notes and follow up on key decisions or action items.
Special Tasks and Assignments
- Organize company events or activities as requested.
- Provide support for the CEO’s personal matters when necessary.
Issue Management and Problem-Solving
- Identify potential issues within the team and inform the CEO.
- Solve ad hoc problems effectively in day-to-day operations.
JOB AND SKILLS REQUIREMENTS
- Bachelor’s or Master’s degree in business management, administration, marketing, or related field.
- Proven 2-3 years of experience working as a secretary or similar role.
- Proficiency in all Microsoft Office applications (Excel, Word, Powerpoint)
- Familiarity with project management and online communication tools.
- Proficient in Thai and English both Speaking and Writing (other additional language is a plus).
- Experience in client and production project management.
- Ability to organize and handle multiple tasks at the same time.
- Ability to work independently and as part of a team.
- Knowledge of the audiovisual sector and creative production.
- Professional demeanor with a strong sense of confidentiality.
- Ability to work with minimal supervision and multi-task effectively.
- Support the work of executives and perform other duties as assigned.