Job Responsibilities
Daily routine
- Ensure the accuracy of vendor profiles (name, address, credit term, GL code, etc.).
- Receive, verify, and process vendor invoices, credit card charges and employee reimbursements.
- Ensure the accuracy of vendor invoices, credit card charges and employee reimbursements with the purchase requisition, purchase order, approved travel requests, etc. before recording in the system.
- Ensure the completeness of AP balance by assessing outstanding purchase orders and pending internal expense requisitions.
- Prepare the summary of accounts payable due and submit to Finance Department for payments.
- Ensure all due payments are made within the payment cycle as agreed with vendors.
- Collaborate with internal departments such as Purchasing and Procurement to resolve any discrepancies and negotiate payment terms when necessary.
- Monitor and manage the fixed asset processes, ensuring all records are accurate and up to date.
Period-ended closing
- Reconcile the AP listing and prepare the vendor aging report.
- Assist in preparing AP accruals report.
- Reconcile the fixed assets register report and record the related expenses according to the policy.
- File the necessary data and information in good order in the company’s system.
- Physically inspect assets in accordance with the policy.
- Facilitate both internal and external audits by providing necessary documentation and analysis.
- Ensure all records comply with internal controls and accounting policies.
- Other tasks as assigned.
Qualifications & Skills
- Bachelor’s degree in accounting.
- 1–3 years of experience in accounts payable or general accounting.
- Familiar with Oracle, SAP or similar accounting/ERP software.
- Possess strong analytical skills, high attention to detail and excellent interpersonal and communication skills.